If an employee changes their legal name

An Employee Presents a New Name … What Do I Need to Do? - ADP

If it does reflect a name change, instruct the employee to submit a new Form W-4 with their new legal name, and then update payroll accordingly.

What do I need to do when an employee has a name change? - SHRM

Prior to updating the employee's name in the organization's payroll system, an employer should require the employee to provide a copy of an updated Social ...

HR & Payroll Employee Name Changes: A Complete Guide

For example, if an employee went through onboarding with a false identity, but subsequently obtained legal status, the employee may request to regularize his or ...

6.3 Recording Changes of Name and Other Identity Information for ...

In either situation, you should take steps to ensure the employee's name change is accurate. This may include asking them to provide legal ...

An Employer's Guide to Name Changes

When it comes to changing your name on employment records, it is important to notify your employer as soon as possible so they can update your employee data, ...

What Forms Need to Be Updated After a Name Change?

You can easily update an employee's I-9 by entering their new legal name in Box A of Section 3, and then sign, date and print your name on the final line.

Social Security Requirements for Employee Name Changes

Employers should change their payroll records only after the employee obtains an updated Social Security card with the new name.

How HR handles an Employee Name Change - Consultstu LLC

Name changes occur among employees for all kinds of reasons. After marriage, either spouse may elect to change his or her last name, or, both might agree to ...

Do I need to update or reverify Form I-9 when an employee ... - SHRM

USCIS recommends that you encourage your employees to record their legal name change with the Social Security Administration to avoid mismatches in E-Verify.

An Employer Guide to Name Changes - HR Lineup

Typically, employees can legally change their names through a court order or by filing the necessary documentation. Employers should familiarize ...

An Employee Recently Changed Her Name, When Should I Update ...

The USCIS addresses this on its webpage as follows: “When an employee changes his or her name (for example, when an employee marries), an ...

Employee Name Change Checklist - ASAP Help Center

Request a copy of the employee's new Social Security card to verify their new name. To avoid being flagged for Social Security mismatches, keep ...

Chapter 20: Name Change (Nature of Action 780) - OPM

The employing agency must accept and process an employee's request for change in name when: ... 1. Advise the employee that each State has laws on legal names and ...

Employee Name Change Checklist for Human Resources - ConsultStu

A name must be legally changed in order to change the name in payroll and with benefits. To avoid mismatches at the SSA, keep the employee's former name in your ...

How to Handle Legal Name Changes for Employees After a Marriage

An employer is not required to update an employee's I-9 after a legal name change, and an employee is not required to provide documentation to show that they ...

If an employee changes their legal name, does their employer have ...

Yes. It is in the interest of the employee. For example the PF xonteibution that is debited from you and contributed by the employer will go to ...

Completing Supplement B, Reverification and Rehires ... - USCIS

You are not required to update Form I-9 when your employee has a legal name change. However, it is recommended that you maintain correct ...

How to ensure employee information is up to date | Recipes - Rippling

When employee changes name assign proof of change Task ... When an employee updates their legal name, assign a Task for your HR team to request legal proof of ...

How does your organization deal with employee name changes?

We allow name changes, but only if they for legal purposes. Nicknames or personalized SMTP aliases are not entertained. It's all driven from our ...

When Does An Employee's I-9 Form Need Updated?

When an employee changes their name (legally) employers are not required to complete a new I-9 form.